Last updated: May 2026
EMGS Recruitment Consultancy Ltd (“EMGS”, “we”, “us” or “our”) respects your privacy and is committed to handling personal information properly, clearly and securely.

This Privacy Notice explains how we collect, use, store and share personal information when you use our website, contact us, discuss recruitment services with us, are represented by us as a candidate, are considered for a role, or engage with us as a client, supplier or business contact.

1. Who we are
EMGS Recruitment Consultancy Ltd is a UK-founded recruitment consultancy supporting businesses and senior professionals across manufacturing, engineering, operations, supply chain and technical markets.

Contact email: eshore@emgsrecruitment.co.uk
Location: London, United Kingdom
If you have any questions about this notice or how we handle personal information, contact us using the email address above.

2. The personal information we may collect
The information we collect depends on your relationship with us.
- Website and enquiry information: name, email address, phone number, company name, role title, enquiry details and any message you send to us.
- Candidate and professional information: CV details, employment history, job title, skills, salary or package expectations, notice period, location preferences, right-to-work information where relevant, LinkedIn or public professional profile information, interview feedback and role preferences.
- Client and business contact information: name, work email, phone number, job title, company name, hiring requirements, interview feedback, role information and communication history.
- Recruitment process information: notes from conversations, suitability assessments, submitted profiles, interview arrangements, offer details and placement records.
- Technical website information: IP address, device information, browser type, pages viewed and basic website analytics where enabled.
- Marketing information: your preferences for receiving updates from us and your interaction with those updates.

We do not intentionally collect more personal information than we need. If you provide sensitive information, we will only use it where there is a lawful reason to do so and where it is relevant to the recruitment process or our legal obligations.

3. Where we collect information from

- Directly from you when you contact us, send a CV, speak with us or engage with us online.
- From clients, hiring managers or candidates during a recruitment process.
- From publicly available professional sources such as LinkedIn, company websites, job boards, trade directories and professional networking platforms.
- From referrals, recommendations, previous employers, referees or other business contacts where appropriate.
- From our website and communication systems, including Wix, email, CRM, calendar and messaging tools.

4. How we use personal information
- To respond to enquiries and communicate with you.
- To provide recruitment, headhunting and candidate representation services.

- To assess suitability for roles, clients or candidate opportunities.
- To introduce candidates to clients, but only where there is a proper recruitment reason and, where appropriate, candidate agreement.
- To discuss hiring requirements, market information and potential recruitment support with clients and business contacts. 
- To arrange interviews, manage feedback, support offer processes and maintain recruitment records. 
- To build and maintain professional relationships in the markets we work across. 
- To send relevant business updates or market insight where lawful and appropriate.
- To improve our website, systems, services and communication.
- To meet legal, regulatory, tax, accounting and record keeping obligations. 
- To protect our business, systems, rights and legal interests.

5. Lawful bases for processing
We rely on one or more lawful bases depending on the circumstances:

- Legitimate interests: to provide recruitment services, approach relevant professional contacts, assess suitability, communicate with clients and candidates, maintain business records and develop commercial relationships. We balance this against your privacy rights. 
- Contract or steps before a contract: where we are discussing, entering into or performing services with you or your organisation. 
- Consent: where consent is required, such as some marketing, certain candidate representation steps, or processing particular information where consent is the appropriate basis.
- Legal obligation: where we need to comply with legal, tax, accounting or regulatory duties. 
- Legal claims: where processing is necessary to establish, exercise or defend legal claims.

6. Candidate representation and introductions
Where we represent a candidate, we handle information discreetly. We will not knowingly submit a candidate profile or CV to a client without a proper recruitment reason. Where a candidate is being actively represented, we will normally discuss the opportunity before making an introduction.

For senior or discreet candidate representation, we may initially discuss a background in general terms without sharing full identifying details until there is a sensible reason to progress.

7. Who we share information with
We may share personal information with:
- Clients, hiring managers and relevant decision makers where this is part of a recruitment process or candidate representation activity.
- Candidates where we are discussing role information, interview feedback or hiring processes.
- Service providers who support our website, email, CRM, document storage, communications, accounting or business systems.
- Professional advisers, insurers, accountants, legal advisers and regulatory bodies where necessary.
- Public authorities or law enforcement where required by law.
- A buyer, investor or adviser if EMGS is involved in a business sale, restructuring or similar transaction.
We do not sell personal information.

8. International transfers
EMGS is UK-founded and works across UK and North American markets. This means personal information may be discussed with or transferred to contacts, clients or service providers outside the UK, including in the United States or Canada, where this is relevant to a recruitment process or business relationship.

Where required, we take steps designed to protect personal information during international transfers, such as using appropriate contractual safeguards or working with reputable service providers.

9. How long we keep information
We keep personal information only for as long as reasonably necessary for the purpose it was collected, including recruitment, candidate representation, relationship management, legal, accounting and business record purposes.
- Candidate records are normally reviewed periodically and may be retained while we have a legitimate recruitment reason to stay in contact.
- Client and business contact records may be retained while the relationship remains relevant or while there is a lawful business reason to keep them.
- Placement, invoice and contractual records may be kept for up to six years or longer where legally required.
- Website enquiry records are normally kept only as long as needed to respond and maintain appropriate business records.
- If you ask us to delete your information, we will do so where we are legally able, but we may need to keep limited records to show that we have handled your request or to comply with legal obligations.

10. Your rights
Depending on the law that applies to you and the circumstances, you may have rights to:
- Ask for access to your personal information; 
- Ask us to correct inaccurate or incomplete information;
- Ask us to delete your information;
- Object to certain processing, including some direct marketing; 
- Ask us to restrict how we use your information;
- Ask for a copy of certain information in a portable format;
- Withdraw consent where we rely on consent;
- Complain to a data protection regulator.

To exercise your rights, contact eshore@emgsrecruitment.co.uk. We may need to verify your identity before responding.

In the UK, you can also contact the Information Commissioner’s Office at ico.org.uk if you have concerns about how your personal information is handled.

11. Marketing
We may contact business contacts with relevant recruitment, market or service information where we have a lawful basis to do so. You can ask us to stop sending marketing messages at any time by contacting us or using any unsubscribe option provided.

12. Cookies and website analytics
Our website may use cookies and similar technologies. Some cookies are needed for the website to work properly. Others may help us understand website performance, improve the site or support marketing activity.

Where required, we will ask for consent before using non-essential cookies. You can also manage cookies through your browser settings. If we add analytics, advertising pixels or additional tracking tools, this notice should be updated to explain what those tools do.

13. Security
We use reasonable technical and organisational measures to protect personal information. No website, email or online system is completely secure, so please avoid sending unnecessary sensitive information by email.

14. Automated decision making
We do not make recruitment decisions based solely on automated processing. Recruitment decisions involve human review, discussion and judgement.

15. Changes to this notice
We may update this Privacy Notice from time to time. The latest version will be published on this website.